Synod Assembly – 2020

What is the status of Synod Assembly?

On Saturday, April 4, 2020, the Synod Council met to discuss the current health crisis with coronavirus. In light of all the information provided by the CDC and WHO, combined with the declarations of various levels of government, the council has passed a resolution cancelling the 2020 Synod Assembly.

What to do if we’ve already registered?

No action needs to be taken on your part. The synod staff will update all the registrations in Cvent, the online registration system. You (or the individual who registered on your behalf) will receive an email confirming your registration has been cancelled.  This email will give information on how to request a refund.  We appreciate your patience and understanding as we navigate this unprecedented situation.

Will the cost of registration be refunded?

Yes, we are refunding all registration fees. Due to the number of events being cancelled and the number of registrants for our event, we are unable to process refunds directly to credit cards.  An email will be sent to you (or the individual who registered on your behalf) with information on how to request a refund.

How long will it take to receive our refund?

Due to current circumstances, refunds will be processed manually over the next several weeks. You will received an email once your registration has been cancelled by the synod staff.  The email will contain information on how to request your refund. Once the payment information has been confirmed, synod staff will process a payment request through our bank and a check will be mailed to the address indicated in the request. Processing time will vary, and we appreciate your patience and understanding as we navigate this unprecedented situation.

What do we do if we’ve already made travel arrangements?

If you’ve already made travel arrangements and reservations for New Orleans, please cancel them immediately. This may include air, hotel, and car reservations. We are unable to cancel hotel reservations for individuals.

What about assembly business?

Our constitution only requires an assembly every three years. Some of the business conducted by the Synod Assembly can be addressed by Synod Council. Council will meet virtually in May to handle this business and will make meeting minutes available afterward.

The assembly planning team is moving forward with developing the event guide on Guidebook, our event mobile app. While some of the information is no longer relevant, council and staff felt it was important to continue to share information with synod. This information will be cross-posted on our website, as typically occurs prior to an assembly. When the information becomes available, we will make an announcement using our various methods of communication.

What happens next?

Synod Council has decided to move forward with planning for assembly in 2021. We look forward to the time where we can be together physically once again, sharing our grief, our joy, and everything in between.

Watch for further communication from Bishop Mike, Synod Council, and Synod Staff as we continue to find ways to be church together during this time apart.

What if I have other questions?

Please contact the synod office.

As it is, there are many parts, but only one body. The eye cannot say to the hand, “I don’t need you.”

~ 1 Corinthians 12:20-22a

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